About Workforce Management

Laminex is committed to the health and safety of all workers  – employees, contractors, and suppliers.

To underscore and strengthen this commitment, contractors working at certain Laminex sites must now register in an online Workforce Management System.

Contractors at which sites need to register?

  • Laminex Gympie Toolara
  • Laminex Gympie Monkland

If your company works at the above sites and meets the following criteria, then you should register your company and site-based workers.

  • I am a contractor or subcontractor who works on site (e.g. advisory, technical, maintenance and/or servicing).
  • I am a supplier who delivers goods regularly to site (e.g. raw product deliveries of log, chip, biomass, etc; and routine deliveries of resin, waxes, chemicals, etc).
  • I am a contracted warehouse operator to site (e.g. receipt and dispatch of board).

If you are unsure if you need to register, contact your site representative. Please view the FAQ: Who does and does not need to register? on the Help and Resources page for more information.

How does the system work?

The Workforce Management process at Laminex is completed in two parts: business registration and worker registration.

First, you will register your business, answering questions about the work you do and providing documents like licences and insurances for verification.

Next, you will register your workers, selecting the role your employee performs, and uploading their qualifications. This information is verified, and workers are given an ID access card to work for Laminex.

The system allows Laminex and its contractors to manage a shared duty of care.

Click to follow the Registration Process >

PEGASUS

Pegasus connects a competent workforce. They manage the Workforce Management System on behalf of Laminex.

The complete Pegasus workforce management solution:

  • provides immediate access to data on the workforce
  • manages all training and inductions
  • administers compliance and pre-qualification documents
  • manages the qualifications and competency, including licences and medicals, of all workers on a project
  • awards accreditation upon successful completion of inductions and assessments
  • provides tools for audit, investigation and inspection of businesses and workers
  • offers online and call centre support
  • manages contractor performance over term of their contract

Visit pegasus.net.au

The Registration Process

The Laminex workforce compliance process is completed in two parts: business registration and worker registration.

We suggest you read through the instructions and give yourself time to source the information needed to work for Laminex.

A nominated administrator from your business will complete this process for your company and each worker. You must also register any subcontractors you engage to work at Laminex on behalf of your company.

Contractors at which sites need to register?

  • Laminex Gympie Toolara
  • Laminex Gympie Monkland

If your company works at the above sites and meets the following criteria, then you should register your company and site-based workers.

  • I am a contractor or subcontractor who works on site (e.g. advisory, technical, maintenance and/or servicing).
  • I am a supplier who delivers goods regularly to site (e.g. raw product deliveries of log, chip, biomass, etc; and routine deliveries of resin, waxes, chemicals, etc).
  • I am a contracted warehouse operator to site (e.g. receipt and dispatch of board).

If you are unsure if you need to register, contact your site representative. Please ensure any subcontractors you engage also follow this process to register. Review the FAQ: Who does and does not need to register? on the Help and Resources page for more information.

User guides with screenshots can also be found on the Help and Resources page.

Simply click to expand each section below.

LET’S GET STARTED

STAGE 1: BUSINESS REGISTRATION

Step 1 > Register a user name and password

The Laminex Workforce Management System can be found by clicking REGISTER BUSINESS at the top of the page.

Start by entering a user name of your choosing, plus your email address and a password. You’ll be emailed confirmation.

Step 2 > Register business details and answer profile questions

Using your new details, login to the Laminex Workforce Management System.

Follow the process to register your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.

Step 3 > Pay for registration

Business registration in the Laminex Workforce Management System is $100 + GST annually for the verification of your documents and information, and the maintenance of your account.

Step 4 > Upload documents for verification

You will be prompted to upload copies of the licences and insurances you selected earlier in the process for verification.

You’ll be emailed when your documents are verified or if any corrections are required to finalise company registration. Documents may include but are not limited to:

– Public and Product Liability Insurance

– Workers Compensation Insurance

– Professional Indemnity Insurance

To complete your registration, you will next be invited to register your workers. Please click to expand Stage 2.

STAGE 2: WORKER REGISTRATION

Step 1 > Login to manage workers

On successful business registration, you will be invited to login to register and manage your workers. Please click the link and login to this system using the details in the email sent by Pegasus/Onsite Track Easy.

Step 2 > Add workers

Once logged in, start by selecting Manage Roles and then Add New Employee. From here you can enter and save their personal contact details, address, phone and email.

Step 3 > Pay for worker registration and access ID card

Pay for your worker’s registration and order their access ID cards to work for Laminex.

– Worker registration costs $65+ GST per person for the first year for the management of roles, verification of documents, and supply of card.

– Annual renewal costs $30 + GST per person

A tax invoice will be supplied on payment.

Step 4 > Add roles, upload documents and book training

You will next select your worker’s name to Add New Role and choose at least two roles:

– sites role(s) relevant to the site/s your worker will be accessing (e.g. Gympie Toolara worker or Gympie – Monkland Worker Access)

– the work role(s) relevant to the role/s they’ll perform for Laminex (e.g. Scaffolder)

Your selections will determine the online training your workers will need to complete and the documents you’ll upload to prove they can perform the chosen roles. Documents may include induction cards and high risk licences.

Step 5 > Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded during registration. You’ll be emailed and given a chance to update the information if required. Upon document approval and induction completion, the roles will be applied to your worker’s profile and their access ID cards distributed.

It’s important that you keep worker’s details up to date, and you’ll be emailed about expiring documents and information to stay compliant.

Process wheel

Ongoing system access

Once you have completed both stages to register, the system can be accessed by creating a Pegasus Gateway account, and adding the Laminex tile. This allows you to access both parts of the Laminex Contractor Management System from one place with one login.

We suggest you save Pegasus Gateway to your bookmarks for easy access > login.poweredbyonsite.com

Click for resources to help you set up a Gateway account.

Help and Resources

System documents

Helpful resources

This Knowledge Base includes steps to check company compliance, search for and edit employees, run reports on competencies or work hours, and create users, among other helpful tips. This process can be completed in Onsite, the Pegasus software that powers the Laminex Workforce Management System.

The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have your business and workers approved faster.

Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/OCCS/Person

Frequently asked questions

Please click to expand the FAQ below.

Where do I register in the system?

Registration must be completed in two stages, in order:

Stage 1 Business registration: select the REGISTER BUSINESS button at the top of the page

Stage 2 Worker registration: you will be invited to register your workers on successful business registration

Refer to the information on this website to help you navigate and use the system, including the user guides at the top of the page and the instructions on the Registration Process page.

How much does registration cost?

Business registration

$100 + GST annually for the verification of your documents and information, and the maintenance of your account.

Worker registration

$65+ GST per person for the first year for the management of roles, verification of documents, and supply of card.

Annual renewal costs $30 + GST per person and replacement cards are $30 + GST.

What documents do I need to upload to register my business and workers?

The documents you upload may include:

Business:

  • Public and Product Liability Insurance
  • Workers Compensation Insurance
  • Professional Indemnity Insurance

Workers:

  • Induction Cards
  • High Risk Licences

What benefit does the system have for contractors?

Registration ensures your business and workers are qualified to access Laminex sites. It allows you to keep business and worker details up to date in one place online, and to ensure your insurances, qualifications, and licences are always correct and current to work safely on site.

Who do I contact if I have questions about the system?

You can contact Pegasus, who manages the system on behalf of Laminex. Visit Contact Us for details.

Who does and does not need to register?

If your company works at the required sites and meets the following criteria, then you should register your company and site-based workers.

  • I am a contractor or subcontractor who works on site (e.g. advisory, technical, maintenance and/or servicing).
  • I am a supplier who delivers goods regularly to site (e.g. raw product deliveries of log, chip, biomass, etc; and routine deliveries of resin, waxes, chemicals, etc).
  • I am a contracted warehouse operator to site (e.g. receipt and dispatch of board).

If you are unsure if you need to register, please contact your site representative.

Exclusions

The following companies and/or workers are not required to register.

  • Couriers and irregular delivery companies and their delivery drivers
  • Suppliers and contractors not working at site
  • Visitors to site
  • Warehouse delivery drivers
  • Irregular log, chip, biomass, resin and other consumables delivery drivers
  • Fuel and LPG suppliers & their delivery drivers
  • Telecommunication companies and their workers
  • Utility companies and their workers

Subcontractors

Laminex has a duty of care to ensure all contractors on our sites are compliant with workplace health and safety requirements.  If you engage subcontractors to perform work, then each of those subcontractors must also register to identify their company and employees who work directly for them.  Please ensure that any subcontractors you engage register their details with Pegasus prior to commencing work at Laminex.

Can I fast track an application?

Yes, Pegasus offers an escalation procedure.

Pegasus understands that there are times when you’ll need your data application or access ID cards to be processed faster than our standard delivery time of two working days.

Click to review the Data Escalation Policy.